Conferences + Meetings

There is a huge amount of work that goes into delivering a flawless meeting. We handle every intricate detail, from planning to execution, ensuring your event unfolds seamlessly. We understand the nuances of local and international meetings well and we are able to adapt to meet your specific needs with ease.

There is a myriad of “meeting design” ideas these days.  With ‘what matters to participants’ top of mind, we filter these and propose those which could add value for your consideration.  Conference programmes can be overwhelming, so we share with you how attendees absorb learnings more readily, the need for time for reflection and how to avoid being ‘the architects of exhausted people’.

Well-run meetings are founded on excellent supplier relationships. We will take you through the selection of all services plus briefing and management of all suppliers. We negotiate the best quality for the best price and our strong relationships with industry suppliers mean that if the unexpected happens, we have the goodwill to sort it out swiftly.

Conferences are all about connections and what better way to encourage these than with great social events to break up the often long and focused days of learning. We know all about memorable occasions and what it takes to stage them.

We manage registration, accommodation, special needs, and additional tours, providing a professional, swift and supportive experience for all attendees. Participants will be welcomed and well informed ensuring your event is one to remember.

Happy, well-informed speakers, panelists and chairpersons are the lynchpins of any conference. This depends on them feeling fully engaged by and totally facilitated in delivering their important roles. Our team are professional and approachable and ensure the entire process for speakers and chairpersons is seamless and positive.

We use our EventsAir software to manage the coordination and collation of abstracts. We will tailor our abstract management system and service to meet your specific needs and we know the importance of accurate communication with reviewers and authors and the need for on-time collation and indexing ready for online publication.

We want you to enjoy your Conference, so our team takes care of the myriad of detail, so it all runs smoothly, leaving you free to host the speakers and participants and enjoy the networking. We proactively oversee and co-ordinate everything calmly and efficiently, and with a smile. Each participant is warmly welcomed on arrival and our processes are smooth and efficient.

Ultimately the success of your event lies in getting people there. Yours needs to stand out and be unique to attract attention and inspire participants to attend. At the outset we will work with you to refine your goals and develop a communications strategy which will extend across a range of marketing activities, including the website.

We appreciate just how crucial it is to maximise sponsorship and exhibition revenue to contribute to a healthy bottom line so our team of 5 sponsorship and exhibition specialists will develop appealing offers for investors and proactively secure commitments.

We have in place industry-benchmark financial systems, checks and balances to make sure your finances are taken care of securely and transparently. Our financial management capability for each project is similar to that of a medium-sized company.

We identify potential risks, from health and safety to cybersecurity, and implement strategies to mitigate them, ensuring your event runs smoothly under any circumstances.