Privacy Policy

Data processing consent for The Conference Company

‍We are committed to protecting the privacy of all personal data that event participants provide us. The following statements describe what we do with data and how long we store it. This ensures participants are fully informed prior to submitting personal information for the event.

Data Controller Contact‍

The Conference Company Ltd and The Conference Company (Australia) Pty Ltd
Phone: +64 9 360 1240 (New Zealand) 1800 193 405 (Australia)
Email: hello@theconferencecompany.com

Nominated Data Protection Officer‍

James Brehaut, General Manager
Phone: +64 9 360 1240
Email Address: hello@theconferencecompany.com

Why are we processing personal data?‍

We ask for personal data to facilitate participants involvement in The Conference Company events. Participants will be asked to consent to providing data before they submit it.

Third party suppliers that may have access to participant’s personal data‍

Participant’s data may be shared with other logistical organisations and third parties in order to deliver the event. Only data required to undertake their specific role will be made available to them. The specific 3rd parties that data may be shared with will be published on an event by event basis, prior to requesting participant consent.

How long will we store personal data?‍

Personal data will be retained by us for up to 24 months after the conclusion of the event. After this, your data will be stored only for purposes of communications regarding future events being organised by the host entity.

Personal data about your children‍

We ask for children’s personal data if they are attending this event with participants. If you are under the age of 15, we will only collect your personal information if we obtain the consent of your parent or legal guardian.

The right to inquire about personal data‍

Participants retain the right to ask The Conference Company about personal data at any time.

The right to withdraw consent‍

Participants retain the right to withdraw consent to use their personal data at any time.

The right to forget or anonymise personal details‍

Participants retain the right to request that The Conference Company forgets or anonymises their personal data. If someone has attended an event with us, we will retain any financial, tax or event attendance records for reporting reasons, but will remove all personal data from our database, leaving an anonymised record for reporting reasons. If we have provided personal data to third parties we will inform these third parties that a participant has requested to have their data anonymised.

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Data Breaches‍

In the case of data breaches identified by anyone other than the Data Protection Officer, the identifying party must inform the Data Protection Officer of the data breach immediately.Once aware of a data breach, the Data Protection Officer will immediately put measures in place cease and rectify the breach and will report the breach to the supervisory authority within the applicable country within 72 hrs (e.g. the Privacy Commissioner in New Zealand or the Information Commissioner in Australia).

Please contact us at hello@theconferencecompany.com with any inquiries you may have.

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